Administrative Assistant / Client Coordinator

  • Full Time
  • North Phoenix
  • $21.00 per hour USD / Year

A leading home staging company specializing in transforming properties into attractive and marketable spaces is seeking a dedicated and organized Administrative Assistant to join their team and provide vital support to our operations. With a strong commitment to exceptional service and a track record of success, they help homeowners and real estate professionals maximize the appeal of properties to sell quickly and at premium prices.

This position will play a crucial role in ensuring the smooth, functional process of their daily operations. The primary responsibility will be to provide administrative support to the home staging team and assist with various tasks related to project coordination, scheduling, and client communication.  PLEASE NOTE THIS IS NOT A STAGING POSITION.

Responsibilities include:

  • Provide administrative support to the home staging team, including handling phone calls, emails, and staging inquiries
  • Schedule appointments, consultations, and property visits with clients and team members
  • Maintain accurate and up-to-date records, files, inventory management system and databases
  • Prepare and distribute project-related documents, contracts, and reports
  • Assist with project coordination and logistics, including ordering and tracking inventory and coordinating deliveries
  • Collaborate with vendors and suppliers to ensure timely and efficient procurement of staging materials and supplies
  • Assist with client invoicing, billing, and payment processing
  • Support the team with general administrative tasks, such as filing, photocopying, and data entry
  • Contribute to the overall efficiency and effectiveness of our operations by identifying opportunities for process improvement
  • Social Media creation, scheduling and planning
  • Creating Marketing Documents to provide to clients both online and for in-person marketing packets


  • High school diploma or equivalent (Associate’s degree or higher preferred)
  • Proven work experience as an administrative assistant or in a similar role
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines
  • Strong attention to organizational skills, plus attention to detail and accuracy in data entry and record keeping
  • Exceptional verbal and written communication skills
  • Professional demeanor with excellent customer service skills
  • Ability to work independently with minimal supervision and as part of a team
  • Strong problem-solving skills and the ability to adapt to changing priorities
  • Must be Excel Proficient and have Proficiency in using office software and tools, including Mac Products, Google Drive, Dropbox, Stageforce (Dubsado Or CRM experience a plus)
  • Familiarity with the real estate or home staging industry is a plus

To apply for this job email your details to

Send Your Resume

Please submit your resume in Microsoft Word format. You may email your resume to or fax it to: (480) 443-4290

You may also submit your resume through our website by completing the form and attaching it below.

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